Site Diaries
The construction site diary built for subcontractors
Capture daily site records in the field with structured notes, photos and evidence linked to the job. Neo’s construction site diary app gives the office real-time visibility and a clear, defensible record of what happens on site every day.
Trusted by small, medium and large subcontractors across Australia
One construction site diary, trusted from the field to the office
Daily progress, defects, delays, variations and deliveries are captured in the field and visible to the office in real-time, creating a defensible record that is ready for reporting, claims and disputes. Neo is the site diary for subcontractors, so every entry ties back to the crew, the job and the margin you are protecting on a fixed-price contract.
Accurate daily site records
Capture notes, photos and markups on site as work happens. A structured construction diary prevents gaps in knowledge, inconsistencies and missing records.
Real-time visibility into site activity
Diary entries sync instantly, giving the office a live view of daily activity on site. Remove the blind spots that occur when updates arrive late.
Reports that stand up in disputes
Structured site diaries build a clear evidence trail to support delays, variations and the tough conversations with contractors that decide who absorbs the cost.
Less admin after-the-fact
Supervisors capture detailed diary notes on site quickly, using their mobile phones, without breaking stride or stopping work.
Record site activity as it happens
Capture notes, photos and drawing markups on site. Time-stamped entries in the digital site diary ensure every record is captured while the details are fresh.
Show exactly where issues occur
Attach site photos to marked-up drawings so issues, defects and progress are clearly located. Visual context removes ambiguity and strengthens your evidence when questions or disputes arise.
Know who recorded what and when
Every diary entry records who created it and when. Entries are submitted alongside your digital timesheets and site forms as part of the daily log.
Keep the office connected to the site
Diary entries sync instantly to the office, giving live visibility into daily progress and issues. Generate and export professional daily reports to support claims, variations and disputes.
Neo connects every project from site to office
One platform. All your operations. A smarter, more profitable way to run your subcontracting business.
Run Your Operations from One Dashboard
Plan projects, schedule crews, manage compliance, approve timesheets, run payroll and oversee reporting all from one place.
Keep your crews connected and productive on site
Get schedules and project information, log and approve timesheets, capture site diaries and complete digital forms from your mobile phone.
Leading Australian subcontractors run their business with Neo.
How GVK Group reduced payroll processing by 90% and streamlined scheduling with Neo
See how GVK Group uses Neo construction management software to automate EBA payroll, scheduling and digital forms across large subcontractor teams.
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How Sambar Plumbing reduced scheduling time by 90% with Neo
Discover how Sambar Plumbing uses Neo construction management software to streamline scheduling, digital timesheets and site diary reporting.
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How C3 Construction Group reduced payroll processing by 80% and scheduling time by 50% with Neo
See how C3 Construction Group uses Neo construction management software to streamline payroll, scheduling and safety documentation.
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How SDC Group scaled their subcontractor operations without adding extra admin
Learn how SDC Group uses Neo construction management software to reduce admin workload and improve project coordination.
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How SG Formwork reduced payroll processing and resource allocation by 80% with Neo
Discover how SG Formwork uses Neo construction management software to streamline payroll, labour tracking and workforce visibility.
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How Neo’s construction software delivered a 50% reduction in admin time for BSECC
See how BSECC uses Neo construction management software to automate EBA payroll, improve scheduling and simplify site reporting.
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Frequently Asked Questions
Common questions about Neo Intelligence and how it works
A construction site diary is a daily, digital record of what happens on site, covering progress, labour, deliveries, delays, variations and defects. Neo’s site diary lets supervisors record notes, photos, PDF markups and supporting documents directly from the field, creating a time-stamped, project-linked record that is instantly visible to the office.
To deep-dive further, our guide explains what a site diary is in construction and what each entry should capture.
Neo site diaries are used by subcontractors who need accurate daily records across multiple jobs and crews. This includes concrete, formwork, steel fixing, post-tension, civil construction and other trade businesses that require on-site evidence to manage progress, variations, defects and disputes.
Supervisors record site diary entries in the Field App. Each entry is categorised and automatically linked to the correct client and project, then synced in real-time so the office has immediate visibility.
Site crews capture diary entries on mobile phones using the Field App, and the office sees them instantly in the Admin Console. Everyone works from the same live record with no duplication or follow up.
Supervisors can select a project drawing, mark it up and attach photos or notes directly to a specific site location as part of a single site diary entry. This shows exactly where an issue, defect or activity occurred, removing ambiguity and strengthening evidence.
Site diary entries form part of the daily log, alongside digital timesheets and site forms, creating a complete daily record of labour, activity, compliance and site conditions for each project. Linking the diary to your project scheduling keeps planned work and what actually happened in one place.
Most construction software platforms are built for contractors or project managers and treat site diaries as a standalone record. Neo is built specifically for subcontractors and reflects how work actually happens on site.
Site diaries prioritise speed, accuracy and defensible evidence, while connecting daily records directly to crews, labour, projects and compliance. By linking the site diary with scheduling, timesheets and payroll-ready data in one workflow, Neo removes duplication and gives subcontractors reliable records without stitching together multiple tools.
By capturing site information once and structuring it automatically, Neo reduces admin time, prevents lost records and strengthens claims for variations and delays. That protects margin on fixed-price work and reduces the cost of disputes and rework.
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